Board
of Directors Meeting
Regular
Agenda
January
21, 2010
6:30
PM
2020
______________________________________________________________________
Board Members
Mike Forman President
Lisa de Marigny Vice President
Ed Sutter Treasurer
Ron Perkowski Secretary
Philip Brody Director
James Crom Director
Paul Rowcliffe Director
Management
Robin E. Styles,
Supervising Community Manager, CMCA®, AMS®
Sarah Gonzales,
Senior Administrative Assistant and Architectural Coordinator
Terra West
Property Management
This agenda is made available to the association’s
membership in accordance with NRS 116.3108.
Effective October 1, 2009 each meeting of the Executive Board in Regular
Session shall be audio recorded. Copies
of the recording will be available to unit’s owners upon request. There may be a charge for the copy.
Board action may be taken on any items placed on the Agenda as per NRS
116.
I.
CALL TO ORDER
II.
ESTABLISHMENT OF A QUORUM
III.
HOMEOWNERS’ FORUM
This
forum is devoted to comments from homeowners on agenda items only. To ensure
everyone gets an opportunity to speak, comments may be limited to three
minutes. No owner can give away their
allotted time to expand another owner’s time.
Except in emergencies, no action will be taken upon a matter raised
during this forum until the matter has been specifically included on a future
agenda as an item upon which action may be taken.
IV.
COMMITTEE REPORTS
A.
Newsletter
B.
Landscape Proposals
1.
2009 Approved Landscape Proposals Report - Review
2.
Proposals
a.
01061004SC / Tree Replacement / $275.00
C.
Architectural
D.
Delegate
E.
Social
1.
Holiday Party Thank You – American Nevada Company
2.
Neighborhood Forum Breakfast – Safety & Security
F.
Community Relations
1.
Parcel 33
G.
Safety & Security
H.
Government Relations
V.
APPROVAL OF MINUTES
A.
November 19, 2009
VI.
FINANCIAL REVIEW
A.
October 2009
B.
November 2009
VII.
HOMEOWNER LETTERS / REQUESTS (none)
VIII.
OLD BUSINESS
A.
Lighting Repair / Desert Shadow
B.
Lighting Repair / Paseo Verde Pkwy
C.
Stoneybrook / Ridgepoint Median Entrance
D.
COH – Public Access Easement
IX.
NEW BUSINESS
A.
Draeger Construction – Wall Repairs
1.
Regency Hills/ Perimeter Wall Repairs - $10,525.00
2.
Coronado Center Dr-Perimeter Wall Repairs - $950.00
3.
Cozy Hill Trail/ Perimeter Wall Repairs-$7,975.00
4.
Cozy Hill Circle/ Block Wall Repairs- $5,025.00
5.
Carnegie Common Areas- Perimeter Block Wall Repairs – $3,085.00
6.
Jupiter Hills Common Areas/ Perimeter Block Wall Repairs - $5,025.00
7.
Carriage Club- Retaining Wall Cap Repair - $475.00
8.
Horizons – Perimeter Wall Repairs - $5,000.00
B.
Merrill Gardens Landscape / Common Area
C.
Meeting Room Contracts
1.
Delegate Meeting Room Contract
2.
Board Meeting Room Contract - Revision
D.
Nevada Illumination – Lighting Repair - $1,286.85
E.
Reserve Study Annual Review (NRS
116.31152)
F.
Study of Reserves 5 Year Requirement (NRS 116.31152)
G.
Review of Landscaping on Trail and Other Areas
H.
Sentosa HOA Board Request – Landscape Upgrade
I.
Park Rules & Regulations List Review
J.
Wrought Iron Painting & Repair – Phase I
(Bids submitted in sealed envelopes per
NRS 116.31086)
1.
Genuine Quality Coatings
2.
Mars, Inc.
3.
Bob Fix It
4.
RSI Builders
5.
Design Works Custom Painting
6.
P&L Fencing
7.
Cedco Iron
8.
Draeger Construction
9.
Bolmer
10.
Empire Community Painting
11.
Premier Coatings
12.
F&A Painting
13.
Flamingo Construction
14.
Spectrum Concepts
15.
Robert Lynch Painters
16.
Hersh Painting Contractors
17.
Alpha One Construction
K.
Architectural Committee Member Appointments
1.
Bob Knox
2.
Joey Rosenberg
3.
Peggy Lee Davis
4.
Bob Davis
5.
Vicki Garrett
6.
Jody Lake
L.
Architectural Committee Chair Appointment
M.
Newsletter Committee Chair Appointment
N.
Social Committee Chair Appointment
O.
Board Liaison Positions
1.
Architectural Liaison – Ron Perkowski
2.
Commercial & Government Liaison – Lisa de Marigny
3.
Community Website & Newsletter Liaison – Mike Forman
4.
Delegate Liaison – Mike Forman
5.
Landscape Liaison – Paul Rowcliffe
6.
Assistant Landscape Liaison – James Crom
7.
Lighting Liaison – Mike Forman
8.
Safety & Security Liaison – Lisa de Marigny
9.
Social Liaison – Ed Sutter
P.
Board Positions Confirmed
1.
President – Mike Forman
2.
Vice President – Lisa de Marigny
3.
Secretary – Ron Perkowski
4.
Treasurer – Ed Sutter
5.
Director – Phil Brody
6.
Director – James Crom
7.
Director – Paul Rowcliffe
Q.
CAI Nevada Chapter Gala Awards January 16, 2010
X.
NEXT MEETING
A.
February 18, 2010
XI.
Priority List and Annual Calendar 2010
1.
Draft Priority Lists
2.
Calendar
XII.
HOMEOWNERS’ FORUM – This forum is devoted to comments from homeowners on
general topics. To ensure everyone gets
an opportunity to speak, comments may be limited to three minutes. No owner can give away their allotted time to
expand another owner’s time. Items
discussed may be placed on a future agenda at the discretion of the Board of
Directors.
XIII.
ADJOURNMENT
AN EXECUTIVE SESSION OF THE BOARD OF DIRECTORS WILL BE HELD PRIOR TO
THIS MEETING
Audio Recordings and approved minutes from previous meetings(s) are
available by contacting Terra West Property Management, 11135 S. Eastern, Suite
120, Henderson, NV 89052 Phone: (702)
856-3773, or may be downloaded from your community website by logging in at www.terrawest.com or via email from
salbert@terrawest.com. There may be a
cost for paper or audio copies of minutes.
There is no cost in downloading them from the association website.
F:\HOA\Community Associations\Green Valley
Ranch\AGENDA\AGENDA 2010\Reg. Agenda-Website\012110regular.website.docx